About Us

Accounting & Operations Manager

​Reports To: CEO & CTO

 

Position Summary

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We are seeking a highly organized, detail-oriented Accounting & Operations Manager with a strong accounting background. In this role, you will be the backbone of our daily accounting, finance, IT and administrative operations. You will own the monthly financial accounting close process, manage contracts, IT infrastructure and vendors, and keep our day-to-day start-up operations running smoothly. Additionally, this position will lead the financial reporting and annual budgeting process in close cooperation with the CEO and management team.

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Key Responsibilities

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Accounting & Finance Operations

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• Manage day-to-day accounting operations and month-end close process to ensure accurate and timely close of accrual financial statements.

• Prepare and oversee 3rd party bookkeeper’s preparation of monthly journal entries and account reconciliations.

• Own the accounts payable (AP) and credit card processes with support from the 3rd party bookkeeper, ensuring timely and accurate processing of invoices and payments with our third-party accounting platforms.

• Prepare monthly reporting packages and assist with budget and cash planning activities.

• Work with external auditors & tax preparers to ensure timely issuance of audit and tax filings.
   

Payroll & Office Operations

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• Ensures smooth onboarding of employees into payroll & HR system (Gusto) and ensure timely and accurate payroll processing.

• Help maintain and administer human resource benefit plans and insurance policies, with assistance from management.

• Serve as the primary point of contact for office vendors and building management to ensure a productive and efficient workspace.

• Support quarterly Board meetings and investor/surgeon events, including travel, logistics and event planning. 

 

IT & Contract Management

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• Work with our 3rd party IT group and management to oversee the company’s overall IT infrastructure, including managing software licenses (SaaS platforms), establish procedures and manage equipment inventory.

• Work with management to organize company and department file structures, virtual data rooms, and overall access rights and procedures.

• Manage relationships with external IT service providers and hardware vendors, acting as the primary internal point of contact for technical troubleshooting and escalations.

• Implement and maintain a centralized system for tracking all company contracts (vendors, software agreements, and client contracts), ensuring proactive management of renewals, cancellations, and compliance.

 

Qualifications

 

Education
 

• Bachelor’s or Associate’s degree in Accounting, Finance, Business Administration, or a related field.

 

Experience
 

• 5+ years of experience in accounting, bookkeeping, or a hybrid finance/operations role.

• Startup experience is a huge plus.

• Experience managing IT vendors, contract databases or basic office infrastructure is highly desirable.

 

Technical Knowledge
 

• Proficiency with accounting, payroll and other software (e.g., QuickBooks, Gusto, Ramp, etc.) and standard productivity tools (Microsoft Office Suite, Google Workspace).

• Enjoys learning new software & AI tools.

• Strong capabilities with Excel, budgeting/forecasting and other financial closing activities.

 

Leadership Competencies

 

• Strong written and verbal communication skills; you can collaborate effectively with all levels of the organization and external partners.

• Financial and business acumen with attention to details - you have an eagle eye for numbers, contract terms, and data entry.

• You are comfortable in a dynamic, sometimes ambiguous environment and are willing to pitch in wherever needed to help the team succeed - decision-making under uncertainty.

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